Tag Archives: online fax services

Why Choose Online Fax Services?

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Online fax services have many advantages over the traditional fax machine which can benefit both businesses and those individuals who may need to send the occasional fax from home.

Save on Set up Costs

If you are just setting up your own business then online fax can save you a lot of money as you will be able to send faxes directly from your computer.  You will not have to purchase any additional equipment or supplies.  Stand alone fax machines can be expensive to buy and maintain, and also waste a lot of ink and paper as you will not be able to choose which faxes are printed off, they will come through automatically whether it is something you actually want to receive or not.

Fax to Anywhere

You can fax to any fax number in the world with online fax services, not just to other online accounts as your provider will be able to convert the online data you send so that it can be transmitted over the Standard Telephone Network to traditional fax machine set ups.  You will also be able to receive faxes from any type of fax machine in the same fashion.

Send and Receive Multiply Faxes

You can send and receive multiply faxes at once with online accounts.  This is useful as it saves you the time and hassle of having faxing ‘queues’ as with traditional fax machines, where you would be unable to send and receive faxes whilst one is still in the middle of being processed.

Save Online

If you have limited space for filing paperwork then online faxing is a good option as you can save faxes online for a limited period (30 days to a year) with most accounts.  You can also save the faxes directly to your hard drive if you want to keep them for longer periods.

Can you Send Faxes Online?

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There are many online faxing services now available over the Internet and these offer a range of benefits over traditional faxing that include:

•             You can send faxes using any Internet enabled computer just by logging into your online fax account. This means you will not have to buy a separate fax machine just to send faxes, which will save you money not only on purchasing and maintenance costs but also on supplies such as paper and toner cartridges.

•             If you only send faxes now and again you can take advantage of the many free online fax offers available, which allow you to send and receive around 5 faxes for free every month.

•             Online fax services provides you with a low cost local fax number and some accounts also come with toll free fax numbers which makes it cheaper for customers and contacts to send you faxes.

However there are also some downsides to online faxing that you will need to take into account when choosing a service:

•             There are limitations on how many faxes you can send and receive per month with most online faxing services.  If you go over these limits you could be charged overage fees, or your account may be suspended.  So if you do sent a large number of faxes per month (over 500 pages) then it may actually be more cost effective to use a traditional fax set up.

•             Online fax storage is offered in most online fax accounts, but this is only usually for a set period (industry standard 30 days) so if you want to keep faxes you will need to remember to save them onto your hard drive or a memory device, or print them off in hard copy.

•             If you receive a fax that needs signing then you will need to print it off, sign it and then rescan the document into your computer so that you can send it back again.  Some online fax services do provide an electronic signing service so that you don’t have to print off and rescan documents but these are few and far between.

Switch to an Affordable Online Fax Service with Trustfax

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TrustFax offers a wide range of affordable online faxing plans for both small businesses and individuals.  There are a number of competitive features provided that make this one of the best Internet fax services available.

Price Plans

There are several different types of price plans available for online faxing with TrustFax and there are monthly payment plans available from just $9.95 per month, which are quick and easy to set up and do not have any additional set up fees.  The basic monthly plan supports 125 incoming and outgoing faxes per month.  If you want to go over these account limits then you will be charged the industry standard of $0.10 per fax.  A premier monthly account is also available for higher level fax users and for $18.95 per month you will be allocated 250 incoming and outgoing faxes, plus an extended storage limit of 100MB.  TrustFax also offer a yearly plan and if you pay up front you can save money as it will only cost $99.95 per year with the standard package (normally $9.95 per month).

Online Storage Limits

TrustFax offers one of the best online storage allocations on the market.  The standard plan comes with 20MB of inclusive online storage for your faxes and the opportunity to upgrade to 2GB at affordable rates.  Another benefit of online storage with TrustFax is that you will be allowed to store faxes for as long as you need to, unlike other leading Internet fax providers that typically cap storage at 30 days.

Local and Toll Free Numbers

You may have a number of customers who are based out of state, so to save them having to pay long distance charges to fax you, TrustFax offers you a choice of specified local or toll free numbers for your fax account, which will make it much cheaper for your customers, clients and suppliers to send you faxes.

Easy to Use

TrustFax makes it easy to send and receive faxes online and all you need to do is click on the ‘fax’ button from your TrustFax control panel, fill in the destination number (and type a short cover message if you want to) and then attached the document you want to send as a digital file.  You can send and receive a wide variety of different documents this way, from forms through to photos.  You can monitor faxes, change settings and update account details all from the control panel.  TrustFax also make it easy for you to add a signature to sent and received documents using a web-based digital signature application.  This can save you a lot of time and effort, as with other online fax services you would have to print the document off, sign it manually and then re-scan it into your computer for faxing again.